Payment Policy
Payment is due in full upon booking. Credit card is the only accepted payment method.We do not offer cancellations or refunds, only rescheduling. You may reschedule your booking by contacting Leah at 9705395568 48 hours prior to your booking time. You may not receive credit if you are within the 24 hour time frame.
Length of Use Policy
Renter’s rental time will begin immediately at the pre-arranged starting time and will end immediately upon the pre-arranged ending time outlined in the contract. This will include any set-up or breakdown and cleanup so Renter should plan accordingly. Renter must have Studio cleaned and ready to exit the premises by pre-arranged ending time. Please be respectful of the Studio’s time. Reservations can not be pushed back to start at a later time if Renter is running late. In the event the Renter is running late, more time would need to be added on.
Studio Use Policy
Studio may be used for photography, videography or small events. *We are a rental space only, we do not provide photography services.* Studio may be used only for legal business activities.Renter’s base rental includes sole access to the room that is being rented. Food and drink are allowed in the Studio but please let the Leah know in advance if you will be bringing items of this nature. Studio will dispose of trash in restrooms but Renter is responsible for taking and disposing of all food/drink related trash. Renter agrees to leave the Studio clean and tidy as it was upon arrival. Renter must discard larger items, such as personal props and set pieces. All items brought to the Studio by Renter are to be removed by Renter. Items left after 7 days will be assumed as abandoned and may be discarded or kept by the Studio for Studio use, with no compensation due the Renter, at the discretion of the Studio. If Renter does not return the Studio to the order and cleanliness found when Renter arrived, Studio will charge at minimum a $175 cleaning fee.
Parking/ Entrance Policy
Please enter through either entrance 40127 or 40129 County Road 31. Parking for the Glass house will be designated by a Parking sign between the two barns. Parking for the studio is on the concrete in front of the garage door.
Conduct Policy
The Renter must conduct themselves in a professional manner at all times which includes any persons that accompany the Renter. Children must be supervised at all times to ensure the safe use of the Studio, equipment, and to mitigate any preventable injury or damage to the studio/equipment. The Renter shall be solely responsible for the conduct and welfare of all persons accompanying Renter.
Prohibited Items Policy
Absolutely no glitter, confetti, confetti balloons, smoke bombs, sparklers, flower petals or sand are allowed inside/outside of the Glass House. Your session will be terminated immediately, without refund or studio credit, and a fee of at least $175 will be assessed for cleanup, re-treatment of the Studio floor and lost rental time if either of these substances are found in the Studio. Renter shall notify Company immediately of any marks or damage in the Studio prior to the rental start time. Upon prior authorization you may have glitter, confetti and flower petals in the studio.
Terms and Condition
Heartwoods Farmstead hereby provides a limited and revocable license for use of the “Studio” located at 40127, 40129, 40131 County Road 31, Ault, Co 80610. This agreement applies to every instance the Renter utilizes the studio location.
“Studio” is Heartwoods Farmstead LLC and includes the studio premises and any additional areas owned by Heartwoods Farmstead LLC“Renter” is the person or entity renting Studio and/or equipment, i.e “Client Name” above.
Use of Heartwoods Farmstead and outdoor space of studio premises is at Renters risk. Renter hereby agrees that Heartwoods Farmstead will not be held liable for any direct, indirect, incidental or consequential damage, injury or loss to Renter, their party or possessions. Renter holds harmless and indemnifies Studio, and/or its owners, agents, representatives, associates, officers, employees, guests and tenants against any suit, claim, loss, accident, judgment, fine, injury, damages or death including attorney’s fees. This indemnification shall continue in full force and effect during and after the term of the rental for such causes arising during the term of the rental.
Renter agrees to and assumes all liabilities within this agreement for all persons, models or employees of Renter on Studio premises. The Studio will not be held liable for any injuries or accidents to the Renter or anyone in Renter’s accompanying party that occur within or outside the Studio premises.
Any personal items brought into the Studio space are the sole responsibility of the Renter. The Studio is not responsible for personal belongings left/lost at the studio.
The Renter agrees to use models of legal age (>18 years old) when using the Studio space or require a parent or guardian on site. The Renter agrees that he/she is fully responsible for ensuring the validity of age verification the model produces. The Renter agrees that he/she cannot hold The Studio liable in the case of an invalid ID or any other form of age validation. The Renter agrees to furnish proof of parental consent in the case that the model is under the age of 18 years.
If The Studio finds it necessary to require General Liability Insurance the following minimums will apply:
Commercial General Liability deemed primary and non-contributory. $1,000,000 Per Occurrence and Annual Aggregate must name Heartwoods Farmstead, LLC as an additional insured party.